Transparency moves work forward faster, so we built Quip around topical folders where your team can store and find work quickly and easily. But each team is different — and so is every document — so we built lots of options for you to share what you're working on. This guide will introduce you to all of them so that you can choose what's right for the task at hand.
Different ways to share
Let's start by outlining what each option does. Then, we'll go through the options available to you for different types of documents.
Share with Group or move to shared folder
When sharing a document that's not part of any folders yet, you can choose a group or shared folder to add your document to. This will give everyone with access to that folder access to your document. We always ask for confirmation on this action by letting you know how many people the document will be shared with.
Share with individual people
When you add someone to your document this way, you're giving them full collaborative access to that doc. That means they can see all the edits and conversation in the document sidebar, and they can also make edits and comments themselves.
You can quickly see which individuals your document is shared with by viewing the dropdown menu.
Get shareable link
By using a shareable link, you have access to the most granular permission options. When you grab a shareable link, the default setting is View & Edit for anyone within your organization, meaning anyone at your company with the link can view and edit the document. To extend this to external people, press the Allow access from outside toggle.
Your next option is View, which defaults to the user being able to view the document body only, with no document sidebar or commenting options, and also allows them to ask for editing permissions with Allow Requests to Edit.
However, you can customize all of this:
- Show conversation – The viewer can see the conversation that's happening in the document sidebar to the left. When you select Show conversation, all other options activate as well, but you can switch them back.
- Show diffs – Turn on or off depending on whether you want the viewer to be able to view the document's edit history
- Allow New Messages – Determines whether the viewer can contribute chat messages to the document sidebar
- Allow Comments – Determines whether the viewer can create comments on content in the document