What are Granular Permissions?

You asked and we listened! Quip has launched enhanced permissions for sharing to better enable your teams to share the right information to the right people.

The 5 W’s:

Who is affected by this change? You and your team!
What: A complete redesign of sharing in Quip! Our new sharing experience allows you to add content to folders and share with individuals, all within the same share dialog.
When: Granular Permissions went live as of July 2, 2019!
Where: You’ll notice this redesign when you click the blue “Share” button in the top right of any thread (Quip doc, spreadsheet, presentation, chat). Don’t worry, we’ll cover this more in-depth later in this article.
Why: We wanted to create an even easier and more secure way of sharing in Quip. Now you can ensure that you’re protecting your data by providing the right level of shared access to the right set of people.

Let’s dive deeper into Granular Permissions!

In this article you’ll learn everything you need to know to start using Granular Permissions today!

Up until now, Quip's folder sharing model has only supported one access level for its users. All users shared on a thread (Quip doc, spreadsheet, presentation, chat) have had the same permissions. They were able to read, edit, modify sharing, and delete the document. Link sharing introduced a more complex set of permissions, but these permissions are only implemented for access via the link and not for users, folders, or groups shared directly in-product.

Granular Permissions creates four levels of access that a user or a folder can have on a document. Users with Full Access of a thread can toggle the access level for any participants on a document. The four permissions, in order of greatest access to least, is as follows: Full Access, Can Edit, Can Comment, Can View.

  • Full Access: This level corresponds to the existing omnipotent level of access that normal Quip thread members have. All current full thread members will default to Full Access.
    • Permission to:
      • Share document — This is the ONLY access level that grants the ability to share a document.
      • Edit document
      • Modify sharing
        • Edit link sharing
        • Add/remove thread members and edit access levels
        • Add/remove folders and edit access levels
      • Delete document
      • Toggle document level settings, e.g. Lock Edits
  • Can Edit:
    • Permission to:
      • Edit document
      • View sharing link
      • View collaborators
  • Can Comment:
    • Equivalent to View Only link sharing with permission to:
      • Show conversation
      • Show edit history
      • Allow new messages
      • Allow comments
      • Allow requests to edit
      • View sharing link
  • Can View:
    • Equivalent to current default for View Only link sharing with permission to:
      • Allow requests to edit
      • View sharing link

Here is a helpful breakdown of feature availability at the four access levels:

Screen_Shot_2019-06-27_at_4.17.30_PM.png

Follow these quick and easy steps to start utilizing Granular Permissions.

  • From any thread (Quip doc, spreadsheet, presentation, chat) click the blue “Share” button:

Screen_Shot_2019-06-21_at_1.56.03_PM.png

  • Upon clicking “Share”, the following window will appear:

image__4_.png

  • Click the “Full Access” drop-down menu to select the appropriate access level:

image__1___1_.png

  • You can add both folders and individuals. If you decide to do so, your window will look like this:

Screen_Shot_2019-07-01_at_9.21.12_AM.png

  • You can always change an individual’s or folders’ access level, as well as remove access all together:

Screen_Shot_2019-07-01_at_9.19.40_AM.png


Check out some FAQs below:

Q: Is there a video that explains this as well?
A: Yes! Check out this informative video here!

Q: Will folders be visible in the sharing dialog if you're not a member of the site?
A: No, you must be a member of the site to see the sharing dialog.

Q: Is it possible to grant a higher level of access to an individual who already has access to the thread (document, spreadsheet, presentation, chat) via a shared folder?
A: Override permits will be available in the sharing dialog to allow this action.

Q: What happens if the only member with FULL ACCESS on a document leaves the company without modifying permissions?
A: Please reach out to Quip Support at quipsupport.com to gain access to the thread.

Q: What happens if the user gains access to a thread in more than one way, and moreover each way grants a different level of access?
A: There are three different ways to can gain access to a thread: 1) Direct share via the sharing dialog 2) via Link Sharing 3) via shared folder.

The access level shared via sharing dialog always takes precedence, ignoring higher access granted by additional sources. i.e) If a user has COMMENT access via the sharing dialog and VIEW+EDIT access via a link, Quip would grant the user COMMENT access.

Q: What access level is granted to a user who gains access to a thread via Shared Link?
A: The user auto-joins the thread at the highest possible level. Quip only supports auto-joining at the EDIT and FULL ACCESS levels; for lower levels of access, a user remains as a guest.

  • View Only Link Share: auto-joining is prohibited.
  • View & Edit Link Share: user is granted FULL ACCESS. This is consistent with the max level user would be able to achieve via the Join button.


Q: What happens if a FULL ACCESS owner tries to remove thread permissions for a user who's gained access via multiple sources?
A: A user with FULL ACCESS is able to remove a user's individual thread-level permissions, but is NOT able to remove access gained through other sources. Upon attempting to remove an individual from a thread, the user with FULL ACCESS will be prompted with a warning modal communicating that the user will still have access via other means.

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